FIRST FRIDAY RECEPTION SET-UP

The gallery staff member working the 3-6pm shift on First Friday is responsible for reception set-up, and should have everything ready by 5PM. Exhibiting artists should plan to arrive by 5, as some other galleries begin their events at 5.

 

ARTIST PROVIDES:

  • Ice (1 large bag)
  • 1 lemon
  • Flowers (optional)
  • Wine- optional, up to the artists (artists supply). If you choose to serve wine, keep it behind the desk, offer to friends and collectors. Estimate 6 bottles of wine or several cases of beer. A core member will be on staff to pour (1st Friday receptions only; for other events artist must provide)

 

GALLERY PROVIDES:

  • Folding tables and trash cans - in storage closet
  • Tablecloths - in the filing cabinet in the storage area
  • Clear plexi ice bucket and water dispenser- on top of the metal cabinet
  • Platters and bowls- in storage closet
  • San Pellegrino sparkling water and still water (gallons) with lemon- in metal cabinet and fridge
  • Napkins, cups, silverware, trash bags - in drawers below the microwave and in metal cabinet
  • Small snack food- mixed nuts, mints (holiday), tiny crackers, Hershey kisses (February), etc. - in metal cabinet
  • Coat rack (folding) and hangers- in the storage closet

 

SET-UP:

  • Set up 4-ft table in the main gallery Put black tablecloth on table.
  • Have a metal trash can available. Put a trash bag inside the can.
  • Set up the water dispenser with water, ice, sliced lemon.
  • Put the ice bucket on the beverage table; fill with ice and bottles of seltzer. Leave cups out.
  • Place snack nibbles in platters on tables. 
  • Keep wine discretely available; someone must be there to pour.
  • If weather requires it, set up the folding coatrack (in the storage closet) for guests.
  • Play background music.

 

Enjoy the party! 

YOUR JOB AS THE ARTIST IS TO WELCOME AND ENGAGE WITH VISITORS, TALK UP THE SHOW! 

 

CLEAN-UP:

  • Pack up leftover food. Ziploc bags are in the metal cabinet.
  • Empty water and ice into slop sink in the janitor's closet near the bathrooms. (fob will unlock the door)
  • Put away tables, trash cans, coat rack, into the storage closet.
  • Fold tablecloths, put back in file cabinet. If they're dirty, take them home to wash, return before next event.
  • Take trash and recycling to the dumpsters.
  • Bring in the sandwich sign; lock up as usual.